- Closing Date: 17 April 2025 23:59 CET/CEST
- Workplace: Paris, FR
- Location: ESA Headquarters, Paris, France
Description
Minute-writer in the English Translation, Editing and Support Section, Language Services and Minute-Writing Division, Director General’s Cabinet
Duties
Reporting to the Head of the English Translation, Editing and Support Section, you will:
- be assigned as minute-writer to selected Agency governing bodies;
- attend meetings of your assigned governing bodies and draft, in English, in a timely and efficient manner compliant with the established deadlines, the official minutes of proceedings with the aid of recordings and meeting documents;
- submit draft minutes to the relevant governing body secretariats for review, making amendments, as required;
- work closely with the relevant governing body secretariats, as required for the performance of your duties;
- work closely with the translators preparing French and German versions of your draft minutes;
- after approval of the minutes by the governing bodies, draw up final minutes for archival;
- support the onboarding process for new external minute-writers and serve as contact point for them in respect of certain governing bodies.
Technical competencies
Ability to follow complex ESA official meetings conducted in English, French and German, albeit with interpreting provided
Ability to record in clear and concise English, and in appropriate detail, the decisions taken and salient points discussed
Proficiency in the use of the Agency’s information systems, tools and applications
Knowledge of the relevant Agency rules, processes and procedures:
